Privacy Policy
How we protect and use your personal information under DPDPA 2023
Last Updated: December 2024
Effective Date: December 2024
1. Introduction
Require Hire ("Platform", "we", "us", "our"), operated by Veridant AI Private Limited, is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, share, and protect your personal information when you use our recruitment platform.
Legal Framework
This Privacy Policy complies with:
- Digital Personal Data Protection Act (DPDPA), 2023 - India's primary data protection law
- Information Technology Act, 2000 and IT Rules 2021
- Information Technology (Reasonable Security Practices and Procedures) Rules, 2011
2. Information We Collect
2.1 Information You Provide Directly
| Data Category | Examples | Purpose |
|---|---|---|
| Identity Data | Name, email, phone number, date of birth | Account creation, communication |
| Professional Data | Resume, work experience, education, skills, certifications | Job matching, interview preparation |
| Interview Data | Video recordings, audio responses, text answers | AI assessment, HR review |
| Payment Data | Transaction details (processed by Razorpay) | Subscription management |
2.2 Automatically Collected Data
- IP address and device information
- Browser type and operating system
- Usage patterns and session duration
- Cookies and similar tracking technologies
3. How We Use Your Information
| Purpose | Legal Basis (DPDPA 2023) |
|---|---|
| Provide recruitment platform services | Contract performance |
| AI-powered interview assessment and scoring | Consent (obtained before interview) |
| Match candidates with job opportunities | Legitimate interest / Contract |
| Share interview reports with employers (anonymized) | Consent (at time of application) |
| Platform security and fraud prevention | Legal obligation / Legitimate interest |
| Communication about jobs and platform updates | Consent / Legitimate interest |
4. Data Sharing & Disclosure
4.1 What We Share
- AI interview scores and assessment
- Skills and competency ratings
- Video interview recordings (if consented)
- Resume and professional details
Before you consent to share contact information, employers see:
- Anonymized profile (no name, email, phone)
- Skill scores and interview performance
- Experience level and general location
4.2 Service Providers
- OpenAI: AI interview analysis (data not used for model training)
- Razorpay: Payment processing (PCI-DSS compliant)
- Cloud Providers: Secure data storage and hosting
- Email Services: Transactional email delivery
4.3 Legal Requirements
We may disclose data when required by law, court order, or government authority.
5. Data Retention
| Data Type | Retention Period |
|---|---|
| Account information | Until account deletion + 30 days |
| Video interview recordings | 12 months from recording date |
| Interview text responses | 24 months |
| AI scores and assessments | 24 months |
| Payment records | 7 years (legal requirement) |
| Voice recordings (transcription) | Deleted immediately after processing |
6. Your Rights Under DPDPA 2023
Right to Access
Request a copy of all personal data we hold about you.
Right to Correction
Request correction of inaccurate or incomplete data.
Right to Erasure
Request deletion of your personal data (subject to legal obligations).
Right to Data Portability
Receive your data in a machine-readable format.
Right to Human Review
Request human review of automated AI decisions.
Right to Withdraw Consent
Withdraw consent for processing at any time.
To exercise your rights, contact us at privacy@requirehire.com. We will respond within 30 days.
7. Data Security
We implement robust security measures including:
- 256-bit SSL/TLS encryption for data in transit
- AES-256 encryption for data at rest
- Multi-factor authentication for accounts
- Regular security audits and penetration testing
- Access controls and role-based permissions
- 24/7 monitoring and intrusion detection
8. Grievance Redressal
Contact for Grievances (DPDPA 2023)
Email: grievance@requirehire.com
Address: Veridant AI Private Limited, Shivam Vihar Colony, Anisabad, Patna, Bihar 800002, India
Response Time: Within 72 hours | Resolution: Within 30 days
9. Updates to This Policy
We may update this Privacy Policy periodically. Material changes will be notified via email and/or prominent notice on our Platform. Continued use after changes constitutes acceptance.
10. Contact Information
Data Protection Email: privacy@requirehire.com
General Support: support@requirehire.com
AI Transparency: View our AI Transparency page
Registered Address: Veridant AI Private Limited, Shivam Vihar Colony, Anisabad, Patna, Bihar 800002, India